We categorise transactions based on their payees. A payee is the description for a transaction. It could be:
The payees from your bank often have a lot of extra text at the end. Whenever possible, we'll suggest more intuitive names and categories for common payees.
Just change one transaction, and we'll remember your new payee and category and use them on future transactions from the same payee.
If we don't recognise a payee, we'll ask you to assign a category yourself. We'll learn from that, too, and use that category for future transactions from that same payee.
But sometimes we can guess at the right category, so all you need to do is edit the payee if you want.
You'll need to enter the payee and category on cheques that you've written by hand.
On payments to your credit card, use the Transfer Out category. Otherwise, your Trends and Goals will double-count the expenses for your credit card charges.
Learn more about how to prevent credit card charges from being double-counted.
Learn how to add a new category.
Pretty soon, as new transactions come in, you'll see that most of them have their payees cleaned and categorised, just the way you like!
For a quick answer, go to the Trends page. The Bottom Line and the green box tell you if your income is more than your spending (this would be Good)!
You can click through to see subtotals of your transactions. You can even compare your spending to goals you've set up in the same category.
In the top part of the Trends page, you can click to total your transactions in different ways.
Then in the bottom part of the Trends page, you can change the Payee, Category, or Note for each transaction.
Here is what you can click in the top part:
You won't see any transactions assigned to Transfer In or Transfer Out. If you want to edit those transactions, go to the Transactions page.
To exclude an entire account, go to the Accounts page and look in the Include in Trends column. Uncheck the box for any account you want to exclude from the Trends page.
Note: Some people like to exclude their investment accounts because transactions within those accounts aren't part of their day-to-day spending.
To exclude individual transactions, select Transfer In or Transfer Out as the category.
This can happen if you use the Credit Card category for payments to a credit card account that you're tracking in Money Manager. To fix this:
Yes, you can add your own categories. You're not restricted to the Base list of categories that we set up for everyone.
To add a category:
That makes your new category available to assign to transactions.
Note: If you cannot view the Goals page, please make sure you have Adobe Flash Player 9 or later installed
To add a category:
We recommend that you watch only categories that you can control. (For example, watching your dining makes sense,but it probably isn't useful to set up a goal for your rent.)
If you just signed up with Money Manager, you won't have enough data to produce accurate averages. You can still set goals for this month and watch your progress toward them, though.
The Overall goal is the sum of all the goals you're currently watching. If you edit the Overall goal amount, the other goals all adjust by the same percentage.
You may need to categorise some transactions differently. You can go to the Transactions page or the Trends page to review your transactions from the previous 3 months and make any changes.
Your categories and goals transfer to the next month with fresh spent amounts. And your budget for past months will be available for you to review.
Getting cash from the ATM (and just categorising it as Cash) is no longer the end of the story. Now you can track what you actually buy with your cash.
Each expense transaction you add decreases the Cash category and increases the category you choose.
You'll see the change immediately on Trends and Goals. Plus you'll see each cash transaction on the Transactions tab.
Note: You must add an account to Money Manager before the Cash Tracking page (My Wallet account) becomes available.
Because it's on the Accounts list, you may be thinking that you should see a balance. But this page just shows you your cash transactions within the selected dates.
Instead, you can see how much cash you have left from the gray bar at the top:
This all adds up correctly as long as you assign your ATM withdrawals to the Cash category. And if you get an ATM surcharge rebate, for example, you should assign it to the Cash category, too.
Then, after you add cash transactions, they'll be summarised on one row in the Cash popup from Trends or Goals.
It's totally up to you. For example, you can add one cash transaction every month or week for broad estimates for things like Lunch, or you can add a separate transaction for each time you buy a cup of coffee.
The Wallet is for placing the cash amounts that you spend into specific categories other than just Cash. If you don't use the wallet, your entire ATM withdrawals will be categorised as Cash.
With just a few clicks, you can download your transactions to a file. Then you can open that file in a spreadsheet application, or in any application that can open a .csv file.
For example, if you open the file in Microsoft Excel, you can use the data to create charts customised the way you like them.
Each row in the transaction list ends up as a separate row in your spreadsheet.
If you want to analyse all your transactions at once and you don't care which account they're from, follow these steps.
If you want to download transactions from only one account, follow these steps.